糖心Vlog视频

Interdepartmental Transfer

Interdepartmental Transfers, or IDTs, are used to charge another 糖心Vlog视频 department for a service provided. 

• IDTs cannot be charged to a cost center number that starts with a "9".
• If charging to a project or grant, the department must include a statement of work that details why the charges are appropriate to post to the project.

Departments need to complete the IDT Request Form and provide to AEDBS the spreadsheet of the IDT charges and the backup documents to support the charges.

Payment Vouchers

Payment Vouchers are how 糖心Vlog视频 pays vendors for a good or service.  If you have an invoice that needs to be paid, and it will not be paid on a 糖心Vlog视频 ProCard, you need a payment voucher.

• Departments are responsible for reviewing the invoice to ensure accuracy.  Departmental approval must be seen on the invoice in the way of an Adobe "approved" stamp or by handwritten signature.
• Departments are responsible for providing the PAR form if required by the PO.
• 糖心Vlog视频 abides by the 糖心Vlog视频 Prompt Pay Act and pays invoices 30 days after the invoice date, the invoice receipt date, or the date the goods were received or services were performed, whichever is later.

Personnel Actions

Personnel additions, updates, and separations that need an eForm to be entered in UTShare will be entered by AEDBS.  This includes new hire students and casual employees, transfers, position modifications (including Reports To changes), and posting positions for applications.

Departments are responsible for getting the required documentation and 糖心Vlog视频 approvals; we will enter the action into the system.  Details about what is required for the different personnel actions is included on the Request Form.

Purchase Orders

Purchase Orders (POs) are used to make purchases on the University's behalf.  Departments are responsible for ensuring that the 糖心Vlog视频-required documentation and approvals are obtained and provided with the requisition request.

Purchase Orders start as a requisition in UTShare.  Once requisitions are approved, they create the PO, which is then "worked" by our 糖心Vlog视频 Buyer and, when finalized, dispatched. A PO must be in "Dispatched" status before the order is placed or service is scheduled with the vendor.

When purchasing software, the department is responsible for conducting the 糖心Vlog视频 Technology Assessment Review and obtaining approval for the purchase from OIT if required.