eForms are electronic forms that provide a secure and efficient way to process human resources, payroll, and position funding transactions. This section offers administrators training and guidance on how to initiate, process, and submit eForms accurately and efficiently.
Below you will find the information on the types of eForms and their use.
Click the eForm title to download the form.
| eForms | Description |
|---|---|
| Used to assign an employee to a position. This includes new hires and rehires. | |
| Used to create a new contract or update an existing faculty contract. Contracts pay faculty salary or contracted amounts within a specified date range. | |
| Used to create a new position for a department. | |
| Used to hire or rehire an employee. |
| eForms | Description |
|---|---|
| Used to request payment outside an employee's base salary, or to cancel/change existing additional pay. Includes supplements and special assignments. | |
| Used to change position attributes for a vacant or filled position (Reports To change, reclassification, reorganization, activating/inactivating in a position, transferring a position, etc.) | |
| Used to place an employee on paid or unpaid leave (Academic Development Leave, Administrative Leave, Emergency Leave, etc.) | |
| Used to update the funding source on a position. Funding may be split between multiple cost centers and/or projects. | |
| Used to process a salary change for an existing employee. | |
| (Faculty ONLY) | Used to report a faculty leave of absence. |
| Used to return an employee an employee from paid or unpaid leave. | |
| Used to transfer an employee from one position to another within the same department or institution with no break in service. |
| eForms | Description |
|---|---|
| Used for employees retiring from the University. If the employee has multiple positions, this form retires all job records. | |
| Used to end an employee's employment with the University. This form terminates all existing job records. | |
| Used to end one of multiple assignments for an employee (student, non-tenured faculty, etc.). Should not be used to terminate employment. |
Utilize this form to submit requests for Office of Talent, Culture, and Engagement (TCE) data, encompassing new queries, specific information, audits, updating existing reports, monthly reports correction/update, and any other TCE-related data. To ensure timely and accurate processing of the request, provide clear details such as the type, date range, and purpose of the request.
Departments can request data encompassing new queries, specific information, audits, updating existing reports, monthly reports correction/update, and other TCE-related data.
*Requests involving confidential or sensitive information may require additional verification.
This information may already be available. Please check existing data queries.
The following guide covers the following processes that will be helpful for Admins and Supervisors:
- Workflow Approvals Overview - Managing eForm Approvals
- ProCard Approvals - Reconciling Payroll Transactions
- SAHARA Account Reconciliation - Commitment Control Overview
- Grant Management - Resources and Contracts
In UTShare, the “Reports To” value is critical to accurate supervisory relationships. It affects absence approvals, performance evaluations, supervisor training requirements, and manager access to training reports. Keeping this information accurate ensures automated workflows, reliable data, and eliminates tracking outside UTShare.
Who Is the “Reports To”?
How to Change the “Reports To”
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